FIRST MONTH
WEEK 1 (17 Oct 2022 - 20 Oct 2022)
At 8.30 a.m. on the first day of my internship, I reported to AMR Utara Sdn Bhd. I gave a brief introduction of myself to all the employees. Aside from that, the supervisor, Mrs. Norjannah Binti Zainon, informed me about the company, rules and regulations, policies, and working hours. The working hours are 8.30 a.m. to 5.30 p.m. The supervisor also explained and introduced how they carry out their duties. Furthermore, the supervisor provided information regarding the company's system, the Autocount Accounting System. She also taught me how to use the system properly.
After that, I was given the task to review the bank statement transaction with the bank reconciliation of Mautapau Sdn Bhd. To do this, I had to make sure that the name, date, and amount of the transaction in the bank statement must be similar to the bank reconciliation. In addition, I must ensure that the credited or debited account was recorded accurately in the relevant account in the Autocount system.
The second day, I was assigned to make Gerua Niaga Sdn Bhd's bank reconciliation for the months of July, August and September 2022. By doing this, I did the same things as I learned the previous day. But this time, I need to record bank statement transactions in the journal entry and cash book. Then, I need to ensure that the actual bank statement balance in bank reconciliation is the same as the bank statement and correctly recorded into the Autocount system. Below are several steps on how to record cash book for bank transactions:-
The first step is I need to print out the bank statement before I record the bank transactions in the cash book as shown in Figure 1. A bank statement is a document that the bank sends to customers, either online or by mail, detailing a month's worth of account activity as well as current account balances. In other words, a bank statement shows the movement of income and expenses in a bank account during a given time period.
The second step is to go to the cash book page in the Autocount system and select the new box, as shown in Figure 2, and then choose the new receipt voucher for incoming transactions or the new payment voucher for outgoing transactions.
Figure 2
The third step is to examine the bank statement transactions, determining whether the transactions are incoming or outgoing. Figure 3 illustrates a payment voucher for an outgoing transaction that was paid exactly as stated by the bank. It shows that the payment was paid to the supplier or, more specifically, to pay the invoice.
Figure 3
After that, as shown in Figures 4 and 5, I may select the supplier's account by clicking on the supplier button.
Figure 4
Figure 5
As illustrated in Figure 6, after selecting the supplier's account and filling in the details in the description part, it will be automatically filled out in the pay to section and the contra account section.
Figure 6
As seen in Figure 7, I need to click on the payment method column and choose bank as the payment method. Then I must enter the same amount as in the bank statement transactions in the payment amount column.
Figure 7
Finally, as indicated in Figures 8 and 9, I must enter the same date as in the bank statement transactions and click Save.
Figure 9
After I have completed recording all of the bank statement transactions in the cash book, I must do a bank reconciliation. As illustrated in Figure 10, the first step in doing a bank reconciliation is choosing the bank account that needs to be reconciled by clicking on the relevant bank account option. In order to start recording the bank reconciliation, then I must click the new button.
The next step is to enter the end-of-month date to be adjusted in the bank reconciliation. Then, as shown in Figure 11, I need to enter the month's ending balance, as reported in the bank statement transaction, into the actual bank statement balance column. Afterwards, by referring to the bank statement, I must tick each box as shown in Figure 12 for each transaction recorded and ensure that the balance is zero. Finally, save the record by clicking the save button.
Figure 11
Figure 12
On October 20, 2022, I have requested permission to take leave because I want to take a student device at UUM, as shown in Figure 13. Later, as illustrated in Figure 14, this leave will be replaced on February 19, 2023.
Overall, in the first week, I learned how to record transactions using the Autocount system, how to interpret bank statement transactions, and how to record bank transactions into payment and receipt vouchers.
WEEK 2 (23 Oct 2022 - 27 Oct 2022)
During my second week of internship, I was tasked with recording the cash sales of Mautapau Sdn Bhd for the months of August, September, and October 2022. In order to record cash sales, I must create a new receipt voucher into a cash book as shown in Figure 15.
Figure 15
As illustrated in Figure 16, I must then enter the customer's name, which is Fairuz Bumi Hijau, and fill in the description of the cash sale.
After that, since this cash sale came from Arau's branch, I must debit the Arau’s cash sales account for payment method, as shown in Figure 17. This is due to the fact that Mautapau Sdn Bhd has 5 branches, which are Arau, Amanjaya, Changlun, Kangar and Jitra. So, I must record each branch's cash sales separately.
Figure 17
Following that, as depicted in Figure 18, I credited Unnie Mart Arau's sales account and entered the payment amount. Finally, I must enter the voucher date before clicking the save button, and the system will automatically fill in the voucher number.
Figure 18
On October 24, 2022, I had a day off since Deepavali was a public holiday. The next day, I was given the task of recording all cash purchases made by Mautapau Sdn Bhd throughout the months of August and September 2022. Cash purchases are the inverse of cash sales. As a result, in order to record a cash purchase, I should create a new payment voucher in the cash book. Because a cash purchase is an expense, I have to record the purchase account on the debit side, while a cash in hand account for payment method should be recorded on the credit side.
But this time, I have to record the transactions in a journal entry. Because there have been numerous cash purchases transactions, thus, it will be easier and quicker to record the transactions if I create a journal entry.
Before that, I needed to separate all of the purchase receipts from the client because some cash purchases were made using sales money, staff money, and company director's money. So, I must record each of those cash purchases separately based on the source of the money. Furthermore, as shown in Figures 19, 20, and 21, I need to classify and organize them based on the type of purchase, the date of purchase, and the branch from which the transaction was made.
After I have finished organizing and categorizing the receipts, I must enter the cash purchase’s transaction into a journal entry. Below is an example on how to record cash purchases from Changlun’s branch using sales money.
First, I need to create a new journal entry as shown in Figure 22.
Following that, as seen in Figure 23, I must enter a full description of the cash purchase by mentioning the month and branch, which is Cash Purchase Unnie Mart (Changlun) in October 2022. Then I just record the transactions for Unnie Mart Changlun by debiting the purchase account and crediting the cash in hand account.
Furthermore, as seen in Figure 24, this is an example of recording cash purchases made using staff money. First, I must enter the description of the cash purchase as claim payments, then I just need to debit the purchase account and credit the advance from the staff account.
Apart from that, as seen in Figure 25, while the transaction is being paid by the company's director, I should enter the description of the cash purchase as claim payments, then debit the purchase account and credit the amount due to the director account.
On October 27, 2022, I was organizing receipts and bills for my third company, Hasrizal Cherah Enterprise, and then recording the transactions for the months of May to September 2022 into the Autocount system. By doing this, I followed the same processes as before, such as entering cash sales and cash purchases into the cash book and journal entry.
Generally, at the end of the second week, I had a solid understanding of how to use the Autocount system to record cash sales and purchases, arrange and classify receipts, bills, invoices, and vouchers by date, and record cash purchases of claims made by staff and company directors.
WEEK 3 (30 Oct 2022 - 3 Nov 2022)
In the third week, I continue to record several transactions for Hasrizal Cherah Enterprise that were not finished the previous week. Since this company was required to record transactions over the previous five months, this process took a while.
On November 1, 2022, I was responsible for documenting Mautapau Sdn Bhd's bank transactions and bank reconciliation for the month of October 2022. As is customary at the beginning of the month, I must first print the bank statement before entering the transaction into the cash book.
On November 2, 2022, my supervisor, Mrs. Jannah, granted us a one-day leave. This is owing to the fact that she is not feeling well and one of the intern students was unable to come that day due to personal obligations. The next day, I continued to record Mautapau Sdn Bhd's unrecorded bank transactions and inadequate bank reconciliation. This took a long time because the company has two bank accounts that need to be recorded.
WEEK 4 (6 Nov 2022 - 10 Nov 2022)
In the fourth week, I continued to record Mautapau Sdn Bhd's bank transactions and bank reconciliation that had not been completed the previous week. On November 7, 2022, I was recording cash sales, cash purchases, purchase invoices, and filing documentation for Mautapau Sdn Bhd. Before I record these all transactions, as is customary, I must classify all of the documents, as well as organize and separate them according to the date and the kind of receipts, vouchers, and bills.
After I had done classifying all of the documents, I began entering all of the transactions into the Autocount system. To record cash sales and cash purchases, I repeat what I did previously. But in order to record a purchase invoice in the Autocount system, I must first create a new purchase invoice as shown in Figure 32.
After that, I must click the Supplier box and choose the supplier's name in accordance with the invoice that has to be recorded. For example, as seen in Figure 33, I have to record a purchase invoice for Yee Lee Trading Sdn Bhd. Then, when I enter and select the supplier's name, the name will be filled in automatically, as seen in Figure 34.
However, if the company acquired additional suppliers, I would need to create a new supplier account as shown in Figure 35.
As depicted in Figure 36, after entering the supplier's name, I must record the invoice number and date. Then I choose the purchase account and entered the purchase's description. Finally, I enter the total amount of the purchase invoice and press the save button.
On November 9, 2022, I have asked permission to take leave, in order to attend my sister's graduation ceremony at UUM. As depicted in Figures 38, this leave will be replaced on February 20, 2023.
The next day, I just organize and inspect the purchasing invoice, receipts, and vouchers that I have recorded.
In general, during my first month of internship at AMR Utara Sdn Bhd, I gained a good understanding about how to record transactions using the Autocount system, how to analyze bank statement transactions, and how to record bank transactions into payment and receipt vouchers. In addition, I had a thorough grasp of how to use the Autocount system to record purchase invoices, cash sales, and cash purchases, organize and classify receipts, bills, invoices, and vouchers by date, and record cash purchases of claims made by staff and company directors.
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