THIRD MONTH
WEEK 10 (18 Dec 2022 - 22 Dec 2022)
In the tenth week, I was assigned to record the bank statement transaction and bank reconciliation for Pertubuhan Penyayang Jerlun (Jerlun Care) for the three years from 2020 to 2022. Like usual, I have to check the transactions on the bank statement to determine whether the transactions are incoming or outgoing, and then I record the transactions in the cash books. I record incoming transactions in a receipt voucher and outgoing transactions in a payment voucher. After I have done recording all of the transactions from the bank statement, I reconcile the transactions at the bank reconciliation and ensure the bank reconciliation is accurate and balanced. Nevertheless, this process takes some time because this company requires three years of record keeping.
On December 21, 2022, I was requested to draft a cover letter for Mrs. Jannah, my supervisor. As seen in Figure 66, this cover letter will be written to the Maybank Jitra Branch in order to request a change in mobile phone number.
Furthermore, I was given the opportunity to participate in an online class hosted by AMR Business Consultants in Kuala Lumpur through a Zoom meeting. This online class contains two sessions, one at 11 a.m. and one at 3 p.m. This first session's class is titled tax rebate RM20,000 for the new incorporation. Meanwhile, the second session's topic covers zakat calculation.
On Saturday, December 24, 2022, my workplace, AMR Utara Sdn Bhd, organized a seminar class named "Kelas Bijak Urus Sdn Bhd". The presenters for this class are Mr. Redzuan Hassan, CEO of AMR Business Consultant Sdn Bhd, and Mr. Rabiq Muradi, Director of AMR Secretarial Service Sdn Bhd. The class starts from 9.30 a.m. until 5.30 p.m. As a result, I must come to work as normal on that day and I will be granted alternate leave on January 1, 2023.
Throughout the class, I gained an understanding about how to manage a private company known as Sdn Bhd , the difference between a private company and an enterprise, how to calculate the tax that will be charged, how to establish an income tax exemption, and how to prepare a financial statement for a Sdn Bhd company. In addition, I also had the opportunity to get to know the manager and employees of AMR Business Consultant's Kuala Lumpur branch.
At the end of the program, all participants will receive certificates of completion and souvenirs.
WEEK 11 (25 Dec 2022 - 29 Dec 2022)
In the eleventh week, I attended a seminar class at AMR Utara Sdn Bhd on Christmas Day, which falls on December 25, 2022, despite the fact that it is a public holiday for all Malaysians. This seminar class, titled 'Impact of Amendment to the 1955 Employment Act,' and it will be presented by Encik Fakhrul Zulhelmi Bin Abdul Wahab, Director of AMR People Solutions Sdn Bhd. This seminar class is held from 10 a.m. to 1 p.m.
The next day, I must prepare a balance sheet, profit and loss statement, and cash flow statement in Microsoft Excel for Pemadam Negeri Kedah for the year ended in 2022. In addition, I need to create a cover page in Microsoft Word for Pemadam Negeri Kedah's financial statements.
After that, I need to print the balance sheet, statement of profit and loss, and statement of cash flow and make three copies of each. I also need to print the cover page on blue paper and make three copies of it as well. Once the documents are ready, it will be submitted to the client.
On December 28, 2022, I have to create a new quotation in the Autocount system. A quotation is a document that a supplier provides to a potential client to offer goods or services at a stated price, under specified conditions. Quotation, also known as quotes, sales quotes, or sales quotations, are used to let a potential client know how much goods or services will cost before they commit to a purchase. To record a quotation, as shown in Figure 77, I must create a new quotation in the sales section.
Following that, I must enter the client information, as illustrated in Figure 78.
Once the quotation is prepared, I must press the print button and save as the pdf file before sending it to the client.
The next day, I have to create a claim voucher for AMR Utara Sdn Bhd. I have to modify an existing claim voucher template in Microsoft Excel, as shown in Figure 81, in order to create a new claim voucher.
WEEK 12 (1 Jan 2023 - 5 Jan 2023)
In the twelfth week, I was granted an alternate leave on January 1, 2023, since AMR Utara Sdn Bhd was organizing a seminar class "Kelas Bijak Urus Sdn Bhd" on December 24, 2022.
The next day, I have to record bank statement transactions and bank reconciliation for Mautapau Sdn Bhd for December 2022. The bank statement must be printed first, as usual, before I can begin recording.
Figure 82
When I have completed recording all of Mautapau Sdn Bhd's bank statement transactions, I must prepare bank reconciliation and ensure that the balance is balanced, as illustrated in Figure 83.
Figure 83
In addition, I need to enter accrual accounts for internet and electricity for Pemadam Negeri Kedah for the month of December 2022. To record an accrual account for internet and electricity, I must debit the telephone charges expense account and credit the accrual telephone charges account, as well as debit the electricity expense account and credit the accrual electricity account, in the respective journal entries.
On January 5, 2023, I have to record bank statement transactions and bank reconciliation for Pemadam Negeri Kedah for the month of December 2022.
WEEK 13 (8 Jan 2023 - 12 Jan 2023)
In the thirteenth week, Mrs Jannah asked me to contact the client to request details of Mautapau Sdn Bhd's statement account.
As soon as the supplier sends me details on Mautapau Sdn Bhd's statement account or debtor statement, I must evaluate the appropriate debtor's account record in the Autocount system. This allows us to determine whether any transactions have been unrecorded and whether the company still owes any obligations.
WEEK 14 (15 Jan 2023 - 19 Jan 2023)
In the fifteenth week, I must follow up with the client to send the details of Mautapau Sdn Bhd's statement account. Next I have to record the purchase invoice from the previous week that has not yet been entered in the Autocount system.
The next day, I must prepare two quotations for a new client of AMR Utara Sdn Bhd. As usual, I must enter the client's information, followed by the total cost of the product and services, such as the accounting fee, taxation fee, and auditing fee.
On January 17, 2023, Mrs Jannah requested me to assist her in filling out the composite business premises license application form. I also need to produce other important papers, such as a map of the premise's location, a floor layout of the premise and a picture of the premise environment.
Following that, I must record Mautapau Sdn Bhd's cash purchase. Like usual, I have to sort and classify the receipts before I can begin entering the transactions into the Auto count system. Then, I record the transactions by debiting the purchase account and crediting the cash in hand account.
On January 19, 2023, I requested a half-day leave. This is due to the fact that I need to go to the UUM to obtain my student card.
As usual, I have to complete the application leave form before I take a leave of absence, as seen in Figure 89. This is the procedure for requesting leave at AMR Utara Sdn Bhd, which this leave form may be used to keep track of company employees who take leave by filling it out.
Overall, during the third month, I was becoming better at recording bank statement transactions and preparing bank reconciliations. Furthermore, I learned and gained understanding in seminar classes such as tax rebate, zakat calculation, how to calculate tax and establish an income tax exemption. In addition, I also learned how to record a quotation for a new client and create a claim voucher. Also, by calling clients through the phone to request details of Mautapau Sdn Bhd's account statement, I may develop my communication skills.
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